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Leasing an Office Space

Most landlords and building owners have professional representation looking out for their best interests. When it comes to leasing space for your business, shouldn’t you have the same?

A commercial REALTOR® has the experience and market knowledge to find the right office space that will fit your business plans and financial requirements. In effect, giving you a business partner whose main goal is to help you find the right space for you and your business, at the best possible price.

Your Commercial Realtor® Profile

The commercial REALTOR® you need will have knowledge and expertise in locating the right office space for your business. Working on your behalf, they will advise, recommend, caution, and counsel you at all the major steps in helping your business succeed in a new location.

Your commercial REALTOR® may have one or more of the following designations:

  • CLO – Certified Leasing Officer
  • CLS – Certified Leasing Specialist
  • CCIM – Certified Commercial Investment Member
  • CPM – Certified Property Manager
  • CSM – Certified Shopping Centre Manager
  • SIOR – Specialist, Industrial and Office Real Estate

Tenant Representation
A commercial REALTOR® knows the leasing opportunities available in the marketplace for you and your business. They’ll work with you to determine the exact requirements and needs for your office space, and then represent you in the marketplace to get you the best possible deal.

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Your Leasing Checklist

Your commercial REALTOR® can help you at each stage of the process from finding your commercial space to finalizing the transaction. Some key steps are outlined below to help you as you start working with your commercial REALTOR®.

1. Property Search
  • Consider location: You may want to consider locations that are close to your customers, your home, workers, vendors or suppliers.

  • Find a space that suits your business needs: Consider the square footage, facilities, growth potential, street visibility, parking, security and so on.

  • Building condition: During initial viewings make note of any visible damage or wear and you may want to follow up with a professional inspection.

2. Zoning & Fees
  • Zoning: Check with your municipal affairs office or municipal planning department for zoning regulations and land use.

  • Expansion or subletting: Check with the landlord to determine whether expansion if your business grows or subletting if you have extra space is permitted.

  • Leasing fees: Commercial lease rates are usually based on the size of the space or the square footage. Your landlord may add operating costs to this base lease rate.

  • Insurance: Determine what is covered by your landlord's insurance and what your business is liable for.

  • Taxes: Verify which parties are responsible for property taxes or any municipal taxes.

3. Lease Agreement
  • Consult a legal professional: Ensure your lawyer reviews your lease agreement before signing.

  • Repairs and utilities: Review your lease agreement to determine which repairs are covered.

  • Terms: Determine the length of the lease and the penalty for terminating the lease if required.

  • Making an offer: When you’re ready, your commercial REALTOR® will help you negotiate and draft an offer.

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